Warehouse Management

Warehouse Management Business Software

CAPITAL Warehouse Manager is an application that controls the movement and storage of products and materials entering and leaving your warehouse.

Computer directed picking and packing, accurate stock level control, and computer directed 'putaway' are the central functions of warehouse management software. Used in conjunction with simple or sophisticated barcode scanning and data collection technology, the CAPITAL Warehouse Management System has the potential to decrease labour costs (by improving efficiency), improve customer service, and increase inventory accuracy.

The CAPITAL Warehouse Management system has been designed to support a wide range of picking, dispatch, and receiving procedures. Manual procedures are supported for managing items that are unbarcoded and where paper based picklists continue to be used. Paperless picking and automated data transfer from scanning devices is also possible, if your warehouse lay-out, hardware and product codes make this a preferred option.

Fully integrated with Australian accounting software
Paper based or paperless picking & packing
Scanning of received & dispatched goods
Mobile stocktaking
Integrated barcode solutions
Automated EDI, XML interfacing systems

Warehouse Dispatch

The CAPITAL sales and dispatch cycle begins when sales orders and selected invoices are entered or imported into the Back Order Control Centre. Here items are allocated for release based on available quantities as per the instructions of the Stock Control System. Once goods have been allocated, they are ready for picking.

Allocated goods are transferred to the Warehouse Manager's Dispatch Management System. Warehouse staff are directed to pick and pack orders as they entered in CAPITAL. These orders may appear on printed picklists or transferred to electronic data collection and/or scanning devices. Stock items need not be barcoded, although it is common practice to barcode as many items as possible in order to improve efficiency and accuracy.

Warehouse manager software business workflow

Warehouse staff have numerous options available to them when picking and packing goods. Goods may be packed based on customer order number, or all customer orders pending, or bin location, or product code, or priority, and other criteria. This allows warehouse staff to maximize their time by picking goods in sequences they find most efficient.

Once the items relating to the order are found, they are scanned directly into the system database via an RF based mobile data collector, or uploaded via a connecting cable, or taken near a PC terminal and scanned using a hand-held scanner, or product items may be punched in manually. CAPITAL Warehouse Manager is a flexible solution providing a number of different scanning and interfacing options, subject to the most appropriate technology suitable for your business.

Data gathered using mobile data collectors can be uploaded into the Warehouse Manager automatically. Warehouse Manager then confirms that the items collected match those the customer ordered. Warehouse staff may indicate 'short-picks' where orders could not be fulfilled due to shortages caused by damaged stock, etc. Since CAPITAL can track the weight of each item on the order, the estimated weight can optionally be compared against the actual weight as a further means of confirming the accuracy of the pick and pack procedure.

After the pick is entered and accepted, the customer order is marked ready for release (invoicing) or an invoice can be generated and printed, faxed or emailed immediately. (Depending on your customer's preferred paperwork handling methods.) Other forms and documents, such as dispatch labels, and email notification confirming the packing/shipment of goods, can also be sent.

Warehouse Receiving Or 'PutAway'

The CAPITAL purchase and delivery cycle begins with the manual or automatic generation of purchase orders based on your stock replenishment requirements. As goods are delivered from suppliers, items are checked off against orders pending against undelivered purchase orders.

Barcoding Scanning & Data Collection

In 'Warehouse Manager Receive' mode warehouse staff can scan goods are they arrive in the warehouse using wireless data collection devices, fixed or cordless scanners, or by manual entry of codes into a PC terminal. The collected information is verified against the actual purchase orders. The Warehouse Manager may be set to only accept the correct quantity or a quantity within an under and/or over percentage range.

Barcode scanning and logistics with Warehouse Management software

Once goods are scanned in, Stock Control can be updated immediately, or quantity adjustments deferred until purchase orders are processed. Received goods may set purchase orders as delivered or may leave purchase orders open but marked with the quantities actually received. Accounting staff can then verify the purchase order before accepting supplier invoices.

Features

Description

Bins

Multi-bin storage tracking.

Multi-Warehouse

Create and manage multiple warehouses per company.

Multi-Company

Create and manage single or multiple warehouses for multiple companies.

Expiry Dates

Expiry date tracking.

Put Away

Receive and put away supplier purchase orders, stock transfers and customer returns.

ASN's

Import ASN (advanced shipping notice) information electronically.

Transfers & Returns

Process and dispatch customer orders, stock transfers and supplier returns.

Computer Directed

Computer directed put away and pick.

Manual Putaway/Pick

Manual (operator controlled) put away and pick.

Configurable Assignment

Multiple pick and pack strategies: pick from most accessible bin, pick to clear bin, pick based on best unit of measure match.

Customise

Pick and put away strategies can be fully customised.

Flexible Selection

Pick by order number, priority, customer, bin, product item, carrier or zone of dispatch.

RA's

ntegrated with RA (Return Authorisation) management.

Wireless

RF/wireless mobile scanning support using a variety of data collection devices.

GUI Interface

Graphical user interface support with conventional and mobile scanners.

Choice of Interfaces

Scanner or keyboard controlled dispatch and put away.

Integrated

Fully integrated with CAPITAL's stock control, kit, customer, supplier, debtor, purchase order, transfer, and billing systems.

Paperless Picking/Packing

Paper based or paperless pick lists.

Multi-Units

Support for picking and packing in unlimited units of measure such as each, dozen, pack, pallet, carton, case, etc.

Variance Tracking

Variance reporting by bin versus accounting quantities.

WMS Control

Troubleshooting reports such as negative bin quantities, staging area/bins with quantities, etc.

Stocktakes

Wireless or paper based 'snapshot' stocktaking with variance reporting.

Import and Export

Import and export stocktakes to external applications and devices.

Flexible Filtering

Filter orders by multiple criteria such as exclude partial order ships, special items, forward dated ships, department, etc.

Bin Properties

Bin/storage location property definitions include weight, capacity, volume, length, width and height, temperature and humidity, ranking, and special storage requirements.

Multiple Views

View items pending dispatch by date of order, priority, order number, account code, zone, carrier, volume, weight, and other criteria.

Pick Faces

Bulk storage to pick face auto-replenishment computer directed instructions to warehouse staff.

Bin Transfers

Transfer stock between bins and internal locations.

Zones & Locations

Organise inventory within the warehouse by bin/storage unit, zone and location.

Delivery/Dispatch
Tolerances

Accept or reject arrival or dispatch stock by percentage tolerance.

Invoice Generation

Dispatch with automatic stock release and invoice generation.

Automatically send email confirmations of dispatched goods.

Labels, Docket & Form Printing

Print shipping labels, delivery dockets, courier dockets, and other stationary forms automatically, based on fully customisable user defined criteria.

Direct Delivery

Optionally directly deliver into stock, bypassing purchase order processing.

Automatic Supplier Invoice Generation

Optionally automatically generate supplier invoices on receipt of inventory matched against purchase orders via the warehouse.

Freight/Insurance

Optionally prompt for freight, insurance and handling charges from warehouse. (Not from mobile scanners.)

Payment Prompting

Optionally prompt for payment, such as credit card processing, from warehouse. (Not from scanners.)

Inners/Outers

Define barcode alternatives for product codes (inners/outers), e.g., barcode for cartons, cases, packs, pallets, in addition to base product barcode.

Reserve Orders

Scanned goods can be reserved and held for later dispatch. 'Licence Plate' barcode labels can be printed to identify pallets and collections of goods.