Customer Accounts



	Supplier Management Accounting Software

	CAPITAL can support an unlimited number of supplier accounts and can maintain an unlimited transaction history on each. You decide when to export old data. Transactions update your accounts as they are entered. There are no "end of period processes" or "roll overs" in CAPITAL, so there is no extra work managing the system at the end of the month. Users can work in an unlimited number of periods simultaneously, and transactions may be entered and edited for any day of the month or year and back or forward dated as required (subject to the security restrictions that are put in place for each user). Trading periods may range from C.O.D. to 999 days per account and terms may vary for each transaction. Accounts may be aged by calendar month, terms or even invoice due date. Head Office accounting (central billing) and foreign currency accounting is fully supported. Transactions flow smoothly through the CAPITAL system. For example, a set of sales orders can automatically generate the required purchase orders, and purchase deliveries can be moved to their applicable job cards.

	Features	Description

	Efficient Access	Quick, efficient on-screen inquiry, allowing professional and timely supplier account management.

	No More "Rollovers!"	No “end of period processes” or special procedures need to be run at the end of month or end of year. Ageing is fully automatic.

	Cheques	Prints cheques for automatically generated or manually entered payments.

	Unlimited History	Information for all suppliers is kept on file for as long as required. Easily reprint statements etc., whenever required.

	User Defined Screen	The contents and the appearance of the supplier screen can easily be altered. Up to 6 pages (screens) of information can be defined. Users can add their own input fields to existing screens for additional comment lines, special instructions, phone numbers, references, etc.
	Unlimited Searches	Search instantly on account code, name, or contact, or use a "keyword" search to location information on any field, including suburb, street address, phone number, etc. Text search all fields at once.

	Multiple Delivery Addresses	All suppliers have access to a multiple delivery address file.

	Multi-Currency	Handle an unlimited number of foreign currency types and accounts.

	Multi-Departments	Accounts can be assigned to departments (income & cost centres) for separation into divisions or companies. Accounts may be "locked" to a particular department or may cross departments depending on the transaction type.

	99 Note Pads	Unlimited length note information can be maintained for each supplier in up to 99 sections. Useful for recording “request for payment” conversations, product information and other details, etc. Notes can be printed on forms, labels and reports. Entries can be optionally date/time/user stamped and this option can be controlled by individual note pad.

	Fully Integrated	Automatic links to all parts of CAPITAL including stock, purchase orders, special/import costing and the general ledger. All payment entries automatically appear in the cashbook.

	Central Billing	Full support for head office and sub-accounts. View individual account balances and total balances on-screen. Supports credits and payments across accounts.

	Purchase History	Analyse supplier purchase value (and/or any other criteria) allowing you to negotiate pricing points and other related issues with your suppliers.

	Hold In Dispute	Ability to place invoices on hold if in dispute.

	Edit/Re-print In All Periods	Supplier transactions may be edited, security permitting, in any accounting period. Invoices, credits, .etc., can be re-printed as many times as required. The security system can also prevent users from doing this.

	Automatic Supplier Payments	Supplier payment assignment system allocates transactions for payment, taking advantage of early settlement discounts where applicable. Allocations may be manually overridden or adjusted. Set oldest accounts to pay and money to allocate. Skips transactions in dispute.

	Track Expenses	Track operating expenses by assigning expense codes to supplier transactions. (Up to 4000 per transaction.) The operating costs of your business can be printed for analysis and these can be tied to match the chart of account coding used by your general ledger.

	3 Ageing Methods	Supports up to three different types of ageing: Calendar month, ageing on credit terms and by specified due dates. Due date ageing which can be set and controlled by individual transaction.

	Early Settlement Discounts	Calculate and insert the appropriate early settlement discount.

	Automatic Discount Calculations	During payment entry discount entitlement for early settlement is calculated. Operators can accept the default or override the amount manually.

	Flexible Tax Processing	Accept transactions with ex or inclusive of GST. CAPITAL will calculate the GST component when necessary.

	Formula Based Tax Calculations	Likely future changes and requirements can be handled now. Users may enter mathematical formulas defining tax calculations. Ideal for supporting GST.

	"Open Item" Accounts	Payments can be automatically allocated by the computer or manually by the operator.

	Part Payments/Pre-payments	Payments may be entered before invoices are processed as pre-payments and accounts may be part paid. Payments across accounts (central billing) is also permitted.

	Payment/Invoice cross-reference	Each invoice keeps track of the cheque or cheques that paid it. Each payment keeps track of the invoice or invoices it paid.

	Payment Reversals	Payments and credits can be changed or reversed, security permitting, at any time if mistakes are found.

	Multiple Statement Formats	"Simulated Brought Forward" includes debit and credit columns. "Historical - from last zero balance. "Paids" - list paid transactions, discounts claimed and cheque issued only.

	Customise Statements & Cheques	Statements & cheque appearance can be altered to suite your exact requirements and can be printed separately or combined. CAPITAL creates a data file containing statement information for import into spreadsheets, report writers, etc.

	Print Prior Period Statements	Statements can be printed for any prior period and/or year.

	Statement Print Runs	Specify the exact start and end dates for statement print runs--useful when printing statements for, i.e., 7 and 14 day accounts more often than monthly accounts.

	Export to Microsoft Office	The supplier file can be loaded into most popular spreadsheets, databases and word processors. Mail merging with Microsoft Word, or linking as a phone book to WinFax Pro, etc., can easily be done.

	Retentions	Automatic calculation of retention deductions according to a user specified variable rate. (Suitable for PAYG.)

	Variable Terms	Monthly, 7, 14, 28, C.O.D., 90 day and user defined trading terms up to 999 days per account.

	Modem Fast Dialling	If the computer is connected to a locally accessible modem, users can have the system dial customer numbers for them in most cases.

	List Views	Suppliers may be viewed in list form on-screen. Each list may have a user configurable selection of columns. An unlimited number of lists may be created.
	Transfer to Card Files	Supplier details can be "archived" to other CAPITAL databases.

	Supplier Special Pricing	Ability to set-up special pricing by supplier, quantity breaks and other conditions that are completely user definable.
	Comprehensive Reporting	Summarised and Detailed Supplier Lists. Supplier account balances (Aged Trial Balance) report with summary, detailed, and unpaid transaction only list options. List Transaction History Payment Lists Supplier Expense Categories Report Foreign Exchange Gain/Loss Expenses Allocated Report Cash requirement report with ability to view discounts obtainable.

Business Software You Won't Outgrow CAPITAL Office is a trademark of Capital Office Business Software. All other products mentioned are registered trademarks or trademarks of their respective companies. Copyright © 1985-2007 Will Nitschke for CAPITAL Office Business Software. All rights reserved. Capital Office Business Software Home Page: www.capitaloffice.com.au