serial number, batch number tracking
   Serial Number Tracking Software  
     
 

The CAPITAL Office Serial/Batch and Special Property Tracking component is possibly the most powerful and flexible multi-dimensional property tracking system available in stock control and accounting software anywhere in the world, at any price!

Serial number tracking and batch number tracking may be traced from start to end. So it is possible to begin tracking serial numbers when you are ready to. This can occur before your stock arrives, during delivery, ordering, dispatch, invoicing and even after the sale has been completed. Serial numbers may be unique for the entire system, for a specific stock item or use batch or lot numbers to track non-unique codes.

It is also possible to track items by size, colour or style. Shoes, clothes, furnishings, furniture and other items that may be available in various fabrics and other formats, can all be tracked.  A stock item available in nine colours would often need to be entered into the system using nine separate product codes. For 50 products like this there would be the need to enter and manage 50 x 9 = 450 different product codes. By adding a  colour property to that stock group, only 50 product codes need to be entered.

Various special property options are included. For example, items can be tracked by warranty expiry date or special prices from multiple suppliers can be tracked. (Even if you have never purchased from those alternative suppliers.)

The Portional Pricing Property is suited to the timber and metal industries where it is often necessary to track products by size and length. It is possible to view the various sizes a product is available in and "cut" items into smaller lengths. Lengths that drop below a specified minimum size can be transferred to scrap.

Perhaps one of the most innovative aspects of the Special Property Tracking System is the ability to define your own properties. CAPITAL can manage up to 250 separate methods of tracking. Any single product can be assigned up to 40 of these properties at once. So now it is possible to track the movements of your inventory by asset number, hardware revision, version, owner or whatever property you wish to define.

Tracking properties may also be arranged in 'parent-child' or hierarchical relationships. So a particular batch, lot or dye can prompt for colour, or a particular size selection can prompt for colour or fabric, to an unlimited number of levels.

  
     
  barcode scanner If you wish to incorporate bar code scanner technology into your storeroom or warehouse, CAPITAL can read and scan data files containing product codes and serial numbers or other products. During stock receipting by warehousing staff, quantity, serial number and product code information can be scanned into mobile reader devices and then downloaded into CAPITAL. Administration or dispatch staff can then select from the available list of serial numbers when picking and packing goods.  
       
   Features  Description  
       
  Flexibility Allocate serial or batch numbers or special properties prior to receipts of good, on goods receipt, at time of sale, or after sale has occurred.  
       
  TOTAL Integration

The CAPITAL special property system works with all areas of the accounting system that deal with stock control. Including:

  • Invoicing
  • Sales Order Entry/Back Order Control
  • Purchase Orders
  • Stock Receipting
  • Automatic Purchasing
  • Service Management
  • Hire Management
  • Stock Kits
  • Assemblies
  • Quotations
  • Multi-Location
  • Stock Control (Transfers)
  • Lay-Bys
  • Warehouse Management
  
       
  Complete Tracking Keeps all serial numbers received and sold on record. Ability to list serial numbers of items sold by date, purchaser, transaction number and stock item. Users may locate when particular items were received, transferred or sold and where unsold items are currently located in stock.  
       
  Batch Numbers Ability to inquire on batch number to ascertain items sold, when and who to, and those items remaining unsold.  
       
  Warranty Date Track item warranty cover period by assigning warranty period property to stock items or stock groups.  
       
  Portional Pricing Use to track items held in stock control in various lengths, such as timber, etc.  
       
  Optional Display Serial and batch numbers and special properties may be optionally be displayed on transactions of your business software, with or without additional explanatory text.  
       
  Optional Display Serial numbers are stock kit "aware". Users will be prompted to enter serial, batch or special properties for all applicable items on kits.  
       
  Control Uniqueness Serial numbers may be specified as requiring uniqueness relative to all other serial numbers in the system, or may be limited to uniqueness based on a particular product code.  
       
  Service Management Track components by serial number or batch number, etc., by job card.  
       
  Range Limits Qualification tables allow limiting of property entries. For example, a particular product or product group may be limited to accepting the colours RED, GREEN and BLUE. Attempts to enter other colours may be rejected. As many Qualification tables as you require may be added to the system.  
       
  On-the-Fly Addition Serial numbers, sizes, colours, etc., may be added during invoicing and other transaction entries.  
       
  Reporting Stock Quantity Reports within the stock control system may optionally list serial number and/or batch number and special properties. Sales Analysis may include property analysis.  
       
  Fast Select Optimised keyboard design allows operators rapid assignment of numbers and types during invoicing and point of sale transaction entry.  
       
  Property Groups Properties may be assigned to stock control groupings. New products automatically "inherit" serial/batch size/colour/style or other special properties when stock items are added to system.  
       
  Hire Management Trace hire history of individual items by serial number, etc.  
       
  Multi-Location Supports transfer of serial numbers, colours, style, etc., to different warehouse locations within your accounting software.  
       
  Force Allotment Users may optionally be forced to allocate all items to serial numbers or special properties during time of sale or may defer or skip entry of that information.  
       
  Multiple Series Operators may choose to display internal serial numbers on transactions but suppress the display of numbers relating to supplier components.  
       
  Supplier Last Copy Supplier/Last Cost Property tracks multiple cost prices per stock item from multiple suppliers.  
       
  Size/Colour/Style These are included as standard pre-defined properties. No need to define separate product codes for items that have colour, size or style differences.  
       
  Auto Numbering Automatically selects next available serial number with manual operator override. Input supplier serial numbers or generate in-house numbers.  
       
  User Defined Properties

Define up to 250 separate serial number, batch number or user properties. Up to 40 properties may be assigned to a single stock item for tracking. Possibilities include:

  • Engine or Machine Number
  • BIOS or Motherboard Revision
  • Software Version
  • Asset Code
  • Multiple Bins
  • Quality Control
  • Cut or Length
  • Variations in Weight or Volume
  • Creator
  
       
  Warehouse Manager
Integration		 Scan serial and batch numbers as they arrive in your warehouse using CAPITAL's Warehouse Management Software.  
Business Software You Won't Outgrow
CAPITAL Office is a trademark of Capital Office Business Software. All other products mentioned are registered trademarks or trademarks of their respective companies. Copyright © 1985-2007 Will Nitschke for CAPITAL Office Business Software. All rights reserved.

Capital Office Business Software Home Page: www.capitaloffice.com.au