Capital Accounting Software Purchasing


	Features	Description

	Record Keeping	Stores details of purchase orders placed with suppliers. Allows you to check prices, descriptions, delivery dates, and quantities received.

	Easy Amendments	Orders can be altered at any time, even if deliveries have taken place. Orders can be marked as delivered or cancelled at any time. Delivery and cancellation status can also be reversed.

	Integrated	Stock control tracks order date, expected delivery date, latest pricing and purchase history. Delivered purchases update supplier accounting and expense tracking systems.

	Confirmations	Send confirmations to suppliers quoting all conditions of purchase and tax requirements. Fax or e-mail directly from CAPITAL when used in conjunction with CAPITAL Fax & E-Mail software.

	GST	Purchase orders can calculate GST with ex tax or inclusive of GST priced items.

	Foreign Currency	Enter Australian dollars or foreign currency amounts.

	Miscellaneous Charges	Freight, insurance and other ancillary costs can be included on orders.

	Deliver from Multiple Orders	A single delivery can mark off deliveried items from multiple purchase orders using the stock receipting system.

	Quick Receipting	Items can be delivered through a stock receipt without the need to raise a purchase order first.

	Stock Returns	Dedicated transaction system for managing and tracking stock returned to suppliers.

	Partial Orders	Receive partial orders and maintain residual on file for later completion.

	Multiple Costing Methods	Stock can be costed based on average (with or without other costs such as freight), last or fixed cost by stock group. I.e., small, high volume stock items can be average costed, while expensive one-off items can be costed based on last cost. Purchase orders can be set-up to display last cost, while the invoicing system will work with average cost.

	Tracks Multiple Costs Simultaneously	Track last, average and fixed costs at the same time for financial accounting and management/cost accounting purposes.

	Order Assistant	During stock item entry a pop-up window will display the quantity in stock, quantity reserved, back-ordered stock needed immediately, total back orders and previously ordered quantities yet to be delivered, for cross-checking.

	Expected Deliveries	An expected delivery date can be entered for the whole order or for each specific item.

	Stock Labels	Stock labels can be printed when items are delivered (with or without bar codes).

	Unit Conversions	Stock can be purchased in one unit size, i.e., by the box, and placed in stock by another unit, i.e., individually. The unit conversion range is from 999999 to .99999

	Fast Find	Locate purchase orders by account, supplier name, date or purchase order number in your business software.

	Cost History	A history of previous purchase prices by date and supplier account is maintained and can be inspected during order entry.

	Service Manager	During delivery, transfer and update orders pending for customer jobs. Purchase orders can also be raised for specific jobs.

	Landed Costs	Purchase orders can be delivered and costed to take into account exchange rate, duty and shipping costs through the Special Costing System.

	Reporting	Overdue orders report Outstanding orders report Delivered orders report Reporting by product codes, account and supplier groups.
	Automatic Purchase Orders

	Automatic Order Generation	Automatic purchase ordering creates purchase orders based on specified reorder points plus current customer requirements.

	Manual Override	Operators may skip or alter each order as it is generated.

	Order By Stock Requirement	Considers available stock, stock already on purchase order, orders to fill for customers, and recommended (ideal) holding levels before calculating correct order.

	Order By Client Requirement	Alternatively, orders can be generated that are limited to pending customer orders. The stock control system does not need to maintain correct stock quantities or reorder levels.

	Integrated with Stock Forecasting (Logistics)	When used with inventory forecasting, product orders can be based on past sales performance, all pending requirements and current stock levels. Also considers lead times, stock buffers and minimum supplier order quanitites.

	Selective Account Ordering	Suppliers can be marked by individual supplier account for inclusion on automatic ordering.

	Itemise By Customer	Purchase orders can include the customer name and reference for easy cross-reference when orders are based on pending client orders.

	Selective Item Ordering	Operators can individually mark which stock items should be considered for automatic ordering.

	Held Item Ignored	Stock items that are marked “hold” are skipped over.

	Optional Reorder Level Checking	Minimum and maximum stock level settings can be ignored if they are not accurate in your accounting software.

	Supports “Top Up” Style Ordering	Produce regular “top up” orders as requirements change on a daily basis.

	Supports “Prediction” Style Ordering	Produce periodic purchase orders based on requirements and expected future requirements.

	Supplier Units	Orders in minimum units specified by individual supplier.

	Box Conversions	Orders in nearest whole box unit based on individual sale unit requirement.

	Order By Kit	Ordering by kit component or whole kit is supported.