purchasing and procurement
   Features  Description  
       
  Record Keeping Stores details of purchase orders placed with suppliers. Allows you to check prices, descriptions, delivery dates, and quantities received.  
       
  Easy Amendments Orders can be altered at any time, even if deliveries have taken place. Orders can be marked as delivered or cancelled at any time. Delivery and cancellation status can also be reversed.  
       
  Integrated Stock control tracks order date, expected delivery date, latest pricing and purchase history. Delivered purchases update supplier accounting and expense tracking systems.   
       
  Confirmations Send confirmations to suppliers quoting all conditions of purchase and tax requirements. Fax or e-mail directly from CAPITAL when used in conjunction with CAPITAL Fax & E-Mail software.  
       
  GST Purchase orders can calculate GST with ex tax or inclusive of GST priced items.  
       
  Foreign Currency Enter Australian dollars or foreign currency amounts.  
       
  Micellaneous Charges Freight, insurance and other ancillary costs can be included on orders.  
       
  Deliver from Multiple Orders A single delivery can mark off deliveried items from multiple purchase orders using the stock receipting system.  
       
  Quick Receipting Items can be delivered through a stock receipt without the need to raise a purchase order first.  
       
  Stock Returns Dedicated transaction system for managing and tracking stock returned to suppliers.  
       
  Partial Orders Receive partial orders and maintain residual on file for later completion.  
       
  Multiple Costing Methods Stock can be costed based on average (with or without other costs such as freight), last or fixed cost by stock group. I.e., small, high volume stock items can be average costed, while expensive one-off items can be costed based on last cost. Purchase orders can be set-up to display last cost, while the invoicing system will work with average cost.  
       
  Tracks Multiple Costs Simultaneously Track last, average and fixed costs at the same time for financial accounting and management/cost accounting purposes.  
       
  Order Assistant During stock item entry a pop-up window will display the quantity in stock, quantity reserved, back-ordered stock needed immediately, total back orders and previously ordered quantities yet to be delivered, for cross-checking.  
       
  Expected Deliveries An expected delivery date can be entered for the whole order or for each specific item.  
       
  Stock Labels Stock labels can be printed when items are delivered (with or without bar codes).  
       
  Unit Conversions Stock can be purchased in one unit size, i.e., by the box, and placed in stock by another unit, i.e., individually. The unit conversion range is from 999999 to .99999  
       
  Fast Find Locate purchase orders by account, supplier name, date or purchase order number in your business software.  
       
  Cost History A history of previous purchase prices by date and supplier account is maintained and can be inspected during order entry.  
       
  Service Manager During delivery, transfer and update orders pending for customer jobs. Purchase orders can also be raised for specific jobs.  
       
  Landed Costs Purchase orders can be delivered and costed to take into account exchange rate, duty and shipping costs through the Special Costing System.  
     
  Reporting
  • Overdue orders report
  • Outstanding orders report
  • Delivered orders report
  • Reporting by product codes, account and supplier groups.
  
  Automatic Purchase Orders  
       
  Automatic Order Generation Automatic purchase ordering creates purchase orders based on specified reorder points plus current customer requirements.  
       
  Manual Override Operators may skip or alter each order as it is generated.  
       
  Order By Stock Requirement Considers available stock, stock already on purchase order, orders to fill for customers, and recommended (ideal) holding levels before calculating correct order.  
       
  Order By Client Requirement Alternatively, orders can be generated that are limited to pending customer orders. The stock control system does not need to maintain correct stock quantities or reorder levels.  
       
  Integrated with Stock Forecasting (Logistics) When used with inventory forecasting, product orders can be based on past sales performance, all pending requirements and current stock levels. Also considers lead times, stock buffers and minimum supplier order quanitites.  
       
  Selective Account Ordering Suppliers can be marked by individual supplier account for inclusion on automatic ordering.  
       
  Itemise By Customer Purchase orders can include the customer name and reference for easy cross-reference when orders are based on pending client orders.  
       
  >Selective Item Ordering Operators can individually mark which stock items should be considered for automatic ordering.  
       
  Held Item Ignored Stock items that are marked “hold” are skipped over.  
       
  Optional Reorder Level Checking Minimum and maximum stock level settings can be ignored if they are not accurate in your accounting software.  
       
  Supports “Top Up” Style Ordering Produce regular “top up” orders as requirements change on a daily basis.  
       
  Supports “Prediction” Style Ordering Produce periodic purchase orders based on requirements and expected future requirements.  
       
  Supplier Units Orders in minimum units specified by individual supplier.  
       
  Box Conversions Orders in nearest whole box unit based on individual sale unit requirement.  
       
  Order By Kit Ordering by kit component or whole kit is supported.  
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CAPITAL Office is a trademark of Capital Office Business Software. All other products mentioned are registered trademarks or trademarks of their respective companies. Copyright © 1985-2007 Will Nitschke for CAPITAL Office Business Software. All rights reserved.

Capital Office Business Software Home Page: www.capitaloffice.com.au