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Hire Management Software For Business |
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The
Hire Manager has been designed to track hire, rental and sale stock for your
customers.
It can be essential when you wish to maintain historical information
on hired stock and equipment, locate hire account details, correctly
track and price hired goods, and perform
repetitive billings.
Hire
Manager completely integrates into CAPITAL's accounting system and the
stock control, serial number tracking and electronic data exchange
components. |
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Features |
Description |
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Integrated
Stock Control |
Full
access to CAPITAL stock control system. The Hire Manager allows you to
both hire and sell inventory items. |
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Item
Tracking |
Locates
which items are on hire, for how long and to whom. |
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Maintains
Hire Details |
Name,
address, account, start of hire, category, department, order number, reference,
phone and special price or discount information kept on file for each hire
"job". |
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User
Definable Screen |
Hire
Manager 'job cards' can be customised to suite your individual needs. Up to 6 screen pages
of information relating to hire data can be created, altered and searched.
Non-relevant fields may be removed. |
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User
Definable Forms |
Hire
job cards can be fully customised to print information relevant to each
specific business. |
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Miscellaneous
Charges |
Up
to 10 charges, such as cleaning, delivery, etc., may be specified on jobs
and transferred to invoices during billing. |
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Stamp
Duty |
A
stamp duty or hire tax may be specified for all stock items or may be changed
by group. This permits the exclusion of services from stamp duty if applicable. |
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GST |
Flexible
GST calculations can be programmed into the system. Include or exclude
stamp duty from your tax. Or apply GST before or after stamp duty. |
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Activity
Manifest |
List
all goods to be returned and/or to be hired out for a specified day or
date range. |
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99
Note Pads |
From
none to 99 note pads containing unlimited text information may be
kept on file relating to each hire job. Each note pad may have a user defined
title. |
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Hire
Quotations |
Hire
jobs may initially be entered as quotes and then converted to actual "on
hire" jobs. |
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Close
& Reopen |
Hire
jobs may be closed when finalised but reopened at any time. |
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On-Screen
Status |
Lists
the total amount invoiced for each job, the client's credit limit, value
on hire, the last invoice details, the balance owing,
total yearly rentals billed, and last payment received details. |
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Invoice
Link |
Pop-up
list of all invoices relating to a specific hire job with "drill-down"
feature to inspect invoice details. |
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Normal
Sales |
Normal
sale items may be included on hire jobs and included on the same invoice. |
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Invoice
By Category |
Different
customer categories may be set-up in order to establish selective billing
procedures. |
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Global
Invoicing |
Operators
may bill the current job, all selected (marked) jobs, and all open
jobs. |
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Invoice
In Advance |
Operators
may invoice in advance for hired goods for a user specified number of days.
Defaults to end of month. |
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Returns
& Sales |
Invoices
may be selectively generated for returned goods only or sale items only. |
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Hire
Stock Itemisation |
Stock
on hire may be itemised on invoices or displayed in summary form only. |
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Stock
Marking |
Operators
may specify which items are to be included in any particular invoice "run". |
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Customise
Invoices |
The
lay-out/design of hire invoices may be different from regular or service
invoices or may print to a different printer. |
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Link
To Customer Special Pricing |
The
customer special pricing system may be used to assist in calculating rates
for customers based on products hired, time period of hire, etc. |
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Flat
Rate Hire |
Invoice
for an agreed amount irrespective of period held on hire. |
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Transfer
Quote/Sales Order |
Pre-existing
sales orders or quotations may be transferred into hire jobs. |
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Job
Overview |
View
hire jobs in "list" or "spreadsheet" format, with job status, details, started
and last invoiced date on-screen. |
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Unpaids
Warning |
Accounts
with unpaid hire jobs will generate operator warning message. |
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Hire
Plan Recharges |
Automatic
recalculation of charges if goods are returned early (which may cause a
different hire rate to be applied.) |
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Serial
Number Tracking |
Supports
tracking of individual items by serial number, batch number, etc. Current
item location can be traced by serial or batch number.
Requires Serial
Number and Special Property Tracking module. |
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Integrated
Email & Fax |
Combined
with CAPITAL's Electronic Data Exchange component,
hire jobs, invoices and related forms and reports can be either printed,
emailed or faxed directly to customers. |
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Reporting |
- Hire Jobs Report
- Activity Manifest
- Item Hire History
- Hire Item Profitability
- Hire Item Due & Overude
- Item Item Utilisation
- Item Item Books
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Business Software
You Won't Outgrow
CAPITAL Office is a trademark of Capital Office
Business Software. All other products mentioned are registered trademarks
or trademarks of their respective companies. Copyright © 1985-2007
Will Nitschke for CAPITAL Office Business Software. All rights reserved.
Capital Office Business Software Home Page: www.capitaloffice.com.au |
