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Food
Business Management Software |
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CAPITAL
Office Series 7 Accounting Software has been designed with
the food business and food and beverage business in mind.
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Unlimited Quantity Conversions
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Fast Price Maintenance
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Batch Number Tracking & Expiry Dates
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Distribution Run Control
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Weight Scale Interfacing
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Instant Catalog Creation
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Totally Integrated Business Management System
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Quantity
Conversions
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One
of the unique and important industry features in CAPITAL is the "quantity
conversion system" which deals with different units of measure both
in purchasing and selling in the food business. Most accounting systems are unable to buy and
sell in a variety of different sizes. For example, in your food business you
might purchase by carton, box, kilogram, piece, etc, and sell by kilogram,
piece, bag and other combinations, all with different associated cost
and sell prices. CAPITAL Series 7 allows you to purchase and sell in an
unlimited number of different sizes and units of measure. You can also
define different cost and sell prices for each unit of measure you handle
for your food and beverage.
Invoicing and ordering is simple. If you have defined a cost and/or sell
price for a particular unit of measure, just include that unit when entering
the quantity. For example, you would enter 5KG to sell 5 kilograms. The
correct prices are calculated and the correct number of units are deducted
from inventory based on a conversion calculation you define for stock
units-to-kilograms. If you wanted to sell two boxes, the operator would
simply type 2BOX or whatever code you specified. The quantity, unit of measure
and other relevant information can also be clearly displayed on your printed
documents.
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Update Food and Beverage Costs Fast, Adjust Margins & Pricing QUICKLY! |
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In
the food business, especially fresh food, buy and sell prices change constantly.
You can spend most of your time updating your stock prices if your system
isn't optimised for the special needs of this environment. When cost prices
change you need a fast way to have this reflected in your sell prices.
There are several systems in CAPITAL that help achieve this. Group formulas
can be defined for the products you carry, so when a cost or list price
changes, and you receive new stock, other prices in your system are automatically
recalculated based on percentages or other calculations you define.
The
Stock Delivery Pricing System also lets you override or fine tune your
automatic calculations. Since everything is formula based, you can even
alter your mark-ups calculations on-the-fly, in addition to your pricing.
Change
Product Pricing When Delivering Goods - Fast!
(Click on image to see larger version)
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| Batch
Number Tracking, Use By Dates, End-To-End Product Tracing |
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The
CAPITAL Serial/Batch and Special Property Tracking Module is possibly
the most powerful and flexible multi-dimensional property tracking system
available in an accounting system anywhere in the world, at any price.
Batches, dates, and other numbers can be tracked from end to end. So it
is possible to begin tracking "use by" dates as goods arrive,
select specific batches when entering orders, and then transfer them onto
final invoices automatically. You can even fill in batches, dates and
other numbers, after invoicing has taken place. (Especially important
if you need to ship goods with invoices in the face of an inflexible deadline.)
Perhaps
one of the most innovative aspects of the Special Property Tracking System
is the ability to define your own properties. CAPITAL can manage up to
250 separate methods of tracking stock. Any single food or beverage product can be assigned
up to 40 of these properties at once. So now it is possible to track the
movements of your inventory by any criteria you wish, such as supplier
shipment number or code, region or anything else you need to track for
quality assurance, to meet regulations, and for other purposes.
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| Order/Shipment
Control |
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invoices and all sales orders generate orders which are placed in the "Order
Control Centre". Enter your customer food orders, indicate when
the orders are required, and then use the Control Centre's allocation system
to allocate available food and beverage stock on a priority basis. For example, your most
important customers can be given priority allocation. A traffic light symbol
next to each ordered item indicates which goods are ready to dispatch (green),
which have not been completely filled (yellow) and where there are problems
(red). |
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Delivery/Distribution Run Control |
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Once
orders in your food business are allocated stock, picking instructions and truck delivery run
sheets can be printed in any sort combination you wish to specify. This
may include bin location for picking and packing and customer area for
delivery. A consolidated pick report can be generated, indicating how
many cases, crates, cartons, etc., are needed to fill all orders for the
present delivery run.
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Distribution Management and Logistics |
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intelligent reordering system can consider the food quantities you are carrying
in stock, the quantities already on order, the quantities on order from
customers and the demand for the item based on past sales, in formulating a recommended
restocking level. CAPITAL will even generate the purchase orders for you
directly and these can be faxed or e-mailed to your suppliers. The suggested
computer reorder levels can be adjusted by a human operator before being
saved and printed. |
| Weight
Scales |
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Office Business Software works closely with several companies that specialise
in weight scale technology. If you need a weight scale interfaced to your
computer software, this can normally be achieved for you. CAPITAL comes
equipped with powerful in-built facilities to communicate with and exchange
data with 'serial devices' such as weight scales. |
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Instant Catalogs On Demand |
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In the food and beverage business product availability and pricing can
change on a regular basis. CAPITAL's powerful Catalog Wizard can build
product catalogs based on your available stock within seconds. These
catalogs can then be printed, faxed, or emailed out to your customers as PDF
documents or Excel spreadsheets. Catalog 'templates' can also be customised
and can optionally include pictures and whatever product information you may
wish to include.
Create Food and Beverage Catalogs In Minutes!
(Click on image to see larger version) |
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A Total Business Solution |
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accounting packages tend to be good at a few specific things but poor at
running other aspects of your business. CAPITAL Office comes with state-of-the-art
stock control, general accounting, cash management, purchasing, job costing
and ordering systems. CAPITAL is not just an ideal solution for managing
stock control for your food business: It has powerful features to help you
with credit control, marketing, accounting and distribution. It handles GST and provides valuable reports to help you with the Business Activity
Statement. CAPITAL is an ideal all round business solution that you won't
outgrow. |
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Free Evaluation Version |
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You
can download a fully functional evaluation version of CAPITAL Office free
of charge now, or click on our contacts
page and we will ship you a CD containing
a copy of CAPITAL with three months of unlimited use. See the table below
for more details.
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To
obtain a free copy of the latest version of
Acrobat Reader click
on this link.
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CAPITAL
Office is a trademark of Capital Office Business Software. All other
products mentioned are registered trademarks or trademarks of their
respective companies. Copyright © 1985-2005 Will Nitschke for
CAPITAL Office Business Software. All rights reserved.
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