© 1985-2017 CAPITAL Office Business Software

Hire & Rental

Hire Management

Hire Manager has been designed to track hire, rental and sale stock for your customers. It can be essential when you wish to maintain historical information on hired stock and equipment, locate hire account details, correctly track and price hired goods, and perform repeat billings. Hire Manager completely integrates into CAPITAL's accounting and business management system, including stock control, serial number tracking and electronic data exchange components. Use either the simple ‘express billing’ system to generate invoices or the more powerful ‘Hire Plan’ system. You may create an unlimited number of ‘Hire Plans’ that bill over different time periods, and that can be customer, customer category, price group or department specific.
Features

Item Tracking

Locates which items are on hire, for how long & to whom.

Hire Agreements

Name, address, account, start of hire, category, department, order number, reference, phone, special price or discount kept on file for each hire.

Multi-Location

Hire at one location and return to another.

Stand Down Days

Specify days where billing does not

occur by individual hire.

Unlimited Notes

Attach unlimited user & date/time

stamped notes.

Documents

Attach documents to individual hire

agreements.

Quotations

Hires may be entered as quotes &

converted to ‘on hire’ agreements.

Close & Reopen

Hires may be closed when finalised but

reopened at any time.

On-Screen Status

List  amount invoiced for each hire,

client's credit limit, value on hire, last

invoice details, balance owing, total

yearly rentals billed, and last payment

received details.

Transfer Quote/Sales Order

Sales orders and quotations may be transferred into hire agreements.

Integrated Email, Fax & SMS

Email or fax invoices and agreements. Send SMS reminders.
Adaptability        

User Defined Forms

Hire job cards can be customised to

print information relevant to each

specific business.

Form Layouts

The lay-out/design of hire invoices may be different from regular or service invoices or may print to a different printer.

Miscellaneous Charges

Up to 10 charges, such as cleaning,

delivery, etc., may be specified on jobs

& transferred to invoices during billing.

GST

Flexible GST calculations can be

scripted. Include or exclude stamp

duty from your tax. Or apply GST

before or after stamp duty.

Export to Microsoft Office Job & job details can be loaded into most popular spreadsheets such as Excel & OpenOffice, databases such as Access and word processors such as Word.
Highlights at a Glance Full access to CAPITAL stock control system. The Hire Manager allows you to both hire and sell inventory items. User Defined Screens: ‘hire agreements’ can be customised to suite your individual needs. Up to 6 screen pages of information relating to hire data can be created, altered and searched. Activity Manifest - List goods to be returned and/or hired out for a day or date range. Returns & Sales - Invoices may be selectively generated for returned goods only or sale items only. Hire Itemisation - Stock on hire may be itemised on invoices or displayed in summary form only. Invoice In Advance - Operators may invoice in advance for hired goods for a user specified number of days. Defaults to end of month. Serial & batch number aware.
Reporting Hire Jobs Report Activity Manifest Item Hire History Hire Item Profitability Hire Item Due & Overude Hire Item Utilisation Hire Item Bookings
Billing        

Stock Marking

Operators may specify which items are to be included in any particular invoice ‘run’.

Non Hireable Items

Prevent selected items from hire and specify them as ‘sale only’.

Customer Specific Pricing

Set-up customer specific rates or hire charges by individual customer.

Flat Rate Hire

Invoice for an agreed amount irrespective of period held on hire.

Weekends & Holidays

Specify which days of the week are

billable on any specific ‘rental plan’ and

globally exclude public holidays that

you specify.

Invoice Link

Pop-up list of all invoices relating to a

specific hire with ‘drill-down’ to inspect

invoice details.

Unpaid Warnings

Accounts with unpaid hire jobs will generate operator warning message.

Hire Plan Recharges

Automatic recalculation of charges if goods are returned early (which may cause a different hire rate to be applied.)

Global Invoicing

Operators may bill the current hire, all

selected (marked) hires, all open hires,

a particular customer category or all

returned goods.

‘Normal’ Sales

Normal sale items may be included on

hire jobs & included on the same

invoice.

Business Software You Won’t Outgrow

Business Software
HIRE BILLING PLANS Customisable ‘Billing Plans’ let you bill by - Hour Half Day Day Week Month Quarter Annually Fixed User Defined - using CAPITAL Business Script.