Special

Crash Counter

The number of times CAPITAL GL Controller has been started but not correctly closed down. For example, if the Windows environment crashes and you do not have the opportunity to correctly exit from the system, this number will be increased. Click reset to set this number back to zero.

Kill All System Batches

This option will erase all general ledger system batches that have been generated by CAPITAL Office. Be careful when activating this option as your system batches cannot be recovered! This is a fast way to clear all your system batches if you intend to manually regenerate them.

Erase Master File

Only select this option if you intend to re-start all your general ledger postings. It will erase all the balances in your general ledger and these cannot be recovered! If you intend to re-post system or general batches, you should first "reverse post" them, before activating this option. Do not confuse this option with the End of Year Close facility, which will clear some of your balances by transferring them into the current year.

Use Consolidated General Ledger Sets

If this option is ticked, then when consolidating data from other companies, the general ledger set of the parent (head office) company will be used. If this option is unticked, the general ledger set of the company being consolidated from is used.

For information on company consolidations consult: Make New System Batches.

This operation may erase critical data!

Your existing chart of accounts and any batches held by the system will be retained. Generally speaking, this option should only be used if you have made a mistake with the initial postings to the system and intend to start over.

Clear Period Balances

This utility is useful when you have made posting errors into an accounting period and wish to clear your postings and start over.

Clear Period No.

Enter the period number you wish to clear or press F12 for a list of choices.

Press the Clear button to zero the period. This utility will:

• Zero the balances in the general ledger master file assigned to the period you have selected

• Erase the audit trail history of any postings to this period

You may only clear a period in the current/active financial year.

You cannot clear a period if any posted system batches are in the system. Posted system batches must either be reverse posted or deleted first.

It is strongly recommended that any postings be deleted or reversed before executing this utility, such as general journals.

This utility will erase all balances and audit trail history in a selected period. Once the information is erased, it cannot be recovered, except by reposting transactions into the period.

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Related Topics:

General

Accounts

Locations

Wizard