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Master Security At least one user must be in charge of master security and that person is referred to as the administrator. The administrator is responsible for issuing all passwords and security levels. Up to 50 passwords may be entered into the system. To access the security maintenance program move to the files pull-down menu and select passwords. This option will not be displayed unless you have also logged on with the master password. Only users with a password security level of 9 are permitted access to this operation. The first user in the security file is the administrator. Maximum security clearance cannot be lowered for this user and no access options are shown as this user has access to all facilities. Fields include: User Name The name that will appear in audit trail reports and at the bottom of the screen after the user has logged in. Password The user's password. Access Level The security access level. Level 9 is the highest and level 0 the lowest. Users must have an access level of 9 in order to change or assign security access profiles. Under each operation the following rights may be granted to users: View if Granted Users may view this area of CAPITAL only. Add if Granted Users may add records or transactions but not necessarily edit or delete existing ones. View rights must at least be granted before add rights become applicable. Edit if Granted Users may edit existing records or transactions. View rights must at least be granted before any editing can take place. Delete if Granted Users may delete existing records or transactions provided deletions are operationally permitted. For example, you cannot delete an account code that holds a balance. View rights must, in most circumstances, be granted before the operator has the option of deleting anything. If applicable, grants the user transaction or record printing rights. Time If applicable, specifies the number of prior days the user has rights to edit, add or delete transactions for. Copying batches and account codes requires the same access rights as adding new batches or codes. Allowing "edit" rights for the company access option will permit operators to change/re-open an old financial year.
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If you manage to lock
yourself out of CAPITAL by, for example, forgetting your password,
the original users.dat file must be retrieved from CAPITAL's
original disks and loaded over the existing users.dat file. The
master password will be reset to master and any previously set-up
access rights will be lost. Ensure that CAPITAL's original CD are
not made available to unauthorised staff. Doing so will compromise
the security of your system.