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The differences between closing off supplier accounts (creditors) a week or two after customer accounts (debtors) represents a "classic" problem. One practical solution is to confirm pricing for stock on purchase orders so that at least the inventory side of the issue can be resolved. The purchase order can be delivered on stock receipt/delivery docket, and then the details checked/edited later on when the paperwork is added. Adjustments can be made for additional freight charges and so forth by editing the transaction's total in supplier entries. It is not uncommon to take delivery of the stock and place something like "pending" in the reference field. The actual amount is confirmed when the supplier invoice arrives and the supplier invoice number is then placed in the reference field. This works fine, on condition that you generally know what your inventory is going to cost you at the time of ordering, rather than getting told after it. The above scenario doesn't work for disorganised companies or where importing is involved or there is a significant variable freight portion and there is some intention of factoring this into the invoice price. One solution is to still print your stock quantity report as normal at the end of the month, then at the time of closing off the creditors ledger, print a sales report. You'll find a cost of sales figure on this report. This should also be taken into account as part of your general stock journal at the end of the month. Option three is to enforce the rule that all stock adjustments must go through a transaction. For example, you write a zero value invoice to yourself that lists all stock that has been written-off, errors due to stock takes, etc. This amount will be picked up on your sales report and you can print sales reports and look at cost of sales, etc., In place of the stock quantity report. This option has two potential problems:
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How Do I Best
Deal With Supplier Invoices That Come In Late?