Account Integrity

The account integrity scan and repair utility performs a series of cross-checks to determine whether there are any obvious errors in the contents of the general ledger master file. Obvious errors include sub-totals that do not add up correctly to totals, account codes in the chart of accounts that are not found in the master file (or visa-versa), debits and credits that do not balance, and other problems.

The account integrity checking process is capable of repairing a wide variety of problems but if the data structures appear completely corrupted or out of sequence no attempt will be made at a repair. Rather, the utility will suggest that a prior back-up be restored.

While a repair will in most cases make a general ledger master file usable again, it in no way guarantees that the contents of the master file are correct. It does not, for example, compare the audit trail history report to your account balances. It only ensures that the master file balances, not that the balances in your accounts make sense. In most cases it is preferable to restore a prior back-up rather than depend on this utility, as this ensures that the balances within the master file are at least likely to be correct as of that date. The main purpose of this utility is to try to detect and then report damage caused by hardware malfunction, operator error, misbehaving network software, etc.

An error report may be printed at the end of the account integrity check if errors were found. CAPITAL will prompt:

Errors were found, print a report?

Click yes to produce a report of what was done to repair the master file.

Allocate balance amount to account

In the event that a balancing (one-sided journal) entry is required to correct a master file imbalance, the adjusting amount will be allocated to this account.