Real Account Groups

In a real group an account code range must be specified. For example, if you created the group "sales" and your sales accounts were listed from 10000-13999, you would specify "10000" in the from account field and "13999" in the to account field. The total would be specified as a credit, since you wish to add the credit accounts together as well as subtract any debits, such as discounts, from this range. For example:

10000 sales - whitegoods      $100 (credit)

10100 sales - audiovisual      $200 (credit)

10900 sales - discounts $10 (debit)

                             -----

                              $290

If you create a group with this account range, and call it "sales", you have a handy way of checking what your total sales are for the period, year, plus your total budgets, etc., Without having to print a report.

This is only the start however. You are also allowed to add multiple account code ranges to your "sales" in order to include or exclude certain accounts. For example, you might want to include all the accounts from 10000-11000 plus the accounts from 12000-13000. In this case you would add another group, issuing it the same group code of "sales". You then specify the new range. When CAPITAL sees two ranges with the same group code, it simply adds the two together and returns a cumulative result.

This is all you need to know in order to use financial formula groups with the quick report writer and/or financial report writer/editor. You may skip to: Quick Report Writer or see: the Report Writer/Editor. See: Advanced Options if you want to learn more about financial groups.