Creating Bank Accounts (or Cashbooks) In CAPITAL Office For Windows

1. Start CAPITAL Office for Windows and ensure you are in the correct company. If you need to change company click on and select "company" from the list and press OK.

Note: If you are running multiple companies, you will need to select the company you want to change at this point. The code for the company that will be affected will appear on the status bar at the bottom of the screen.

2. Double-click on the cash management icon on the Controlbar or select Cash Management from the Operation menu.

3. If you have already added to the system the bank accounts or cash books that you will be working with, move straight to step 5. If you haven't added the bank accounts you will need, go to step 4.

4. To add any cash book/bank account codes not already in your system click on Add. You will be prompted for the bank account code, name, transaction number, opening balance (which can also be entered via a direct entry from within the cash book), the security access level (if applicable), account number and account name as well as other details. Also type the relevant "GL set" code in the GL set field. Click on the Settings tab to view this field. (See step 6.)

5. For bank accounts already set up: Highlight each bank account code using the up or down arrow keys or mouse. Then press the Edit button and click on the Settings tab.

6. Enter the general ledger set code applicable to this account. For example, if you entered a general ledger set code called "NAB" in step 1, enter this code here as well.

It is quite acceptable to name the bank account code and general ledger set code the same if you wish.

7. Repeat the previous step for each bank account/cash book that you need to set-up. Keep in mind that only your default bank account may have an empty GL set field. For example, if your default bank account is "ANZ" and you have left the GL set blank, then all entries assigned to "ANZ" will default to set "0" which is the default system set. In other words, the general ledger will post to whatever bank account code is currently assigned to set "0" unless it is instructed to do otherwise (by assigning extra sets).

Be careful: If you have not assigned all your bank accounts (except your default bank account) to a general ledger set, then all non-assigned bank account balances will be sent to your default bank account.