Fix Systems Batch

Use this utility to repair damage to a systems batch. If you do not use CAPITAL Office in conjunction with CAPITAL GL Controller, then this operation is not applicable to you.

This utility will correct systems batches that do not contain a balanced number of debit and credit entries. CAPITAL Office will under all circumstances only attempt to add balanced journals to general ledger systems batches. However, hardware malfunction, operator error, or a software conflict of some kind which causes your computer to freeze up or "crash" can prevent CAPITAL Office from fully transferring its information to systems batches.

Since systems batches cannot be added to, edited or deleted from, repairing unbalanced entries in them can prove difficult. One method is to copy/transfer the batch to general journals, then edit it there. The second method involves running this utility which will create a correcting debit or credit journal and assign the difference to the suspense account.

The missing information will still need to be located and added via correcting journals that clear the suspense account.

If you experience damaged systems batches on a regular basis then this may be indicative of a highly unstable operating environment. Attempts should be made to resolve any problems with your hardware, conflicting or misbehaving co-resident software or your network.

Systems batches that are generated at the end of each accounting period will not exhibit this problem as there is little chance of a system failure in the short period of time involved in creating the batch. (and if there was a failure, the interrupted batch could just be deleted and the process run again.) This problem is only likely to occur if CAPITAL Office has been instructed to perform automatic batch updating. For more information on the pros and cons of either approach, consult "Automatic Journals".

Fix From System Batch

The first systems batch to check for balance problems.

Fix To System Batch

The last systems batch to check for balance problems.

Post To Suspense Account

The suspense account to allocate any adjusting/balancing entries to.