Part 2: Assign The Set Code To Your Product

Now that you have created a general ledger set for a particular sales account, you must assign it to your product or products. When these product codes are invoiced, they will be assigned to the sales account specified in the general ledger set you have created.

If you will be entering many different product codes and wish this group to all be allocated to the same sales account in the general ledger, then you may wish to assign your general ledger set to a stock group representing these product codes.

If you will be only using one, two or a few product codes, you may prefer to assign your general ledger set to these specific items only, and not bother setting up a stock group specifically for them. The correct decision to make is decided by your stock reporting requirements.

Assigning a General Ledger Set To a Stock Group

1. Start CAPITAL Office

2. From the main menu select Tables|Stock|Stock Groups

3. Press the down arrow key until you find the stock group you wish to assign this general ledger set code to.

4. Press the Edit button.

5. Click on the Special tab.

6. In the GL Set field enter the general ledger set code you created in Part 1.

7. Press the Save button.

8. Press the Leave button to return to the main menu.

Any stock items that are assigned to this stock group will now be recorded as sales against the general ledger account you specified in Step 1.

Assigning a General Ledger Set To An Individual Stock Item

1. Start CAPITAL Office.

2. From the main menu select Section|Stock Control

3. Press the Find button.

4. Enter the product code of the stock item you wish to assign the general ledger set to. (Ensure that "Search On" is set to Product Code. If it is not, change it to Product Code or the first entry in your list of choices.)

5. Press the Find Now button.

6. Select the item with the down arrow key if it is not already selected. Otherwise press Goto.

7. Click on the Settings 2 tab button.

8. Next to the GL Set field enter the general ledger set code you created in Step 1.

9. Press the Save button to save the changes you have made to this record.

Repeat steps 3-9 for any other stock records you wish to assign to the same general ledger set.

Any stock items that are assigned to this general ledger set will now be recorded as sales against the general ledger account you specified in Part 2, whenever invoicing of this, or these, product items occur.

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Related Topics:

General Ledger Sets - Tutorials