Transaction Audit Trail Report

To access the Transaction Audit Trail Report, start INSTALLATION Workshop and from the main menu select Toolbox|Audit Trail|Transaction Audit Trail Report.

The Transaction Audit Trail Report allows you to generate an audit trail of the transactions entered into CAPITAL. This can be useful when you need to track whether a transaction was altered or removed from the system. If the security system is active, CAPITAL also records the user name next to the action.

Transaction Selection

All Transactions

If selected all transactions within the number or date range will be included on the report.

Invoicing

If selected only invoice related transactions will be included on the report.

Suppliers

If selected only supplier related transactions will be included on the report.

Cash Book

If selected only cash book related transactions will be included on the report.

Purchases

If selected only purchase order related transactions will be included on the report.

Quotations

If selected only quotation related transactions will be included on the report.

Sales Orders

If selected only sales order related transactions will be included on the report.

Stock Returns

If selected only return related transactions will be included on the report.

Stock Receipts

If selected only stock receipt related transactions will be included on the report.

Range Selection

• Select System Date for a report range based on the system date (the date users logged into CAPITAL, rather than the date on the transaction).

• Select Transaction Date for a report range based on the date assigned to transactions. date.

• Select Transaction Number for a report range based on the transaction number range.

Range Fields

From Date

If a date range has been specified enter the start date in this field.

To Date

If a date range has been specified enter the end date in this field.

From No.

If a number range has been specified, enter the transaction start number here.

To No.

If a number range has been specified, enter the transaction end number here.

Action Selection

All Actions

If selected all actions; adding, editing and deleting will be included on the audit trail report.

Deletions Only

If selected only list deleted records.

Editing Only

If selected only transactions that have been edited/changed after creation will be included on the report.

Cash Manager Special Notes

Cash Manager transactions are often made up of compound entries: a single Cash Manager transaction may place associated transactions in the customer and/or supplier systems as well. If compound transactions are edited, CAPITAL will first remove (delete) any linked transactions in the customer and/or supplier systems, then generate new (added) transactions in these systems if still called for.

In other words, if a Cash Manager transaction that pays a customer account is edited, the audit trail will first remove the original customer transaction, then add a new customer transaction. This will appear in the audit trail as a "delete" and a "add" entry for that customer transaction. However, the equivalent entry in the cash book will be marked as "edited" like normal non-compound transactions.