Supplier Special Pricing

To access this function select from the main menu Tables|Supplier Special Pricing.

This feature allows you to specify special pricing for stock items during purchasing and receipting of stock. It may also be used to override an item's cost price during invoicing, quoting or sales order entry. This can be useful if you receive a different cost price from a supplier subject to who you sell goods to.

Add

Add a new price rule.

Edit

Edit an existing price rule.

Delete

Delete a price rule.

Find

Find a price group.

Use Supplier Special Pricing when:

You wish to specify discounts on your cost prices when purchasing from certain suppliers.
You wish to specify discounts on your cost prices when you purchase certain goods from certain suppliers.
Select lower cost prices when purchasing in larger quantities.
When a purchase price may change due to the location of purchase, the type of goods purchased or who the goods are purchased for.
When you need to note a higher or lower cost price for a certain period of time.

Supplier Special Pricing - Setup

In order to apply special pricing to your suppliers you must enter a series of rules into the Special Price Table. Each price rule must be assigned to a specific supplier account.

The first matched (fully valid) rule is applied. Order of entry in the table is therefore important, and this is determined by the Rule No (number) of the rule.

The lowest Rule No values are checked first. This is particularly important when setting up quantity discounts.

The correct way to set-up a series of rules for quantity discounts for supplier code ACME is illustrated below:

Supplier	Rule Number	Quantity Break	Discount Formula
ACME	1	100	D - 15%
ACME	2	50	D - 10%
ACME	3	10	D - 5%

In the above example, if you purchase from your supplier 100 units or more, the discount is price D minus 15 per cent. If 50 units or more are purchased, the discount is 10 per cent, and so on. Had the rules been entered as below:

Supplier	Rule Number	Quantity Break	Discount Formula
ACME	1	10	D - 5%
ACME	2	50	D - 10%

The desired result would NOT have been achieved. CAPITAL will find that Rule No 1 (10 or more purchased) is matched first, even if 50 or more is purchased. This would result in CAPITAL terminating at this point (because the rule is valid) and applying only a 5 per cent discount.

CAPITAL ends the Special Price Rule search as soon as the first matching rule is found.

If there are no matching rules, the default supplier cost or purchase price is applied.

If you do not wish to use the standard cost or purchase price, add a rule at the end of the Price Group without matching conditions. This rule will always be "true" and can act as the default or standard price when special pricing is not applicable.

Special Pricing & Automatic Purchasing

The automatic purchase ordering system will obey your Supplier Special Price rules. By default automatic purchasing will consolidate multiple requirements for the same product code and will take advantage of any quantity break pricing that may apply.

This does not occur if you are generating itemised purchase orders directly from the Back Order Control Centre. This is because itemised purchase orders are not consolidated onto a single line. Such a purchase order may refer to, say, the product code "ABC" multiple times on the one order. Only the individual quantity for each entry containing product "ABC" is evaluated.

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