Stock Receipts

To access stock receipts, from the main menu select Transaction|Stock Receipt.

Stock receipts provide a short-cut for users who:

do not want or need to use the purchase order system
need to get stock receipted/costed as quickly as possible
need to transfer stock from a warehouse or branch. (In these cases there are no purchase orders involved because the head office usually dictates stock shipments.)

Stock receipts can also be used in conjunction with the purchase order system when:

Suppliers do not or cannot deliver stock according to your purchase order requests but you still need to use the purchase order system to monitor stock on order, expected delivery dates, etc. An example would be if you were ordering from a manufacturer who produced goods in batches. In this case the manufacturer would be likely to fill your purchase orders according to what stock had just been built, rather than according to your purchase request sequence.
Overseas suppliers who ship goods (typically) in containers and therefore are unlikely to match their shipments in the same order as your purchase requests.

Note that CAPITAL's Special Stock Costing System can be used to deal with this situation, but if your goods have already been costed for you by your freight-forwarder, then the stock receipt system is a very "simple" way of updating your Stock Control and supplier account systems.

Creating Stock Receipts

Create a stock receipt in the same way you would a regular purchase order. For more information on this see the topic: Transaction Entry Tutorial

As soon as a receipt is saved, its contents are placed in Stock Control, and if applicable, stock is re-costed to take into account the latest cost price changes.

Costing Issues

When a stock receipt is processed, any items on the receipt linked to records in Stock Control will have their costs adjusted according to the costing settings in INSTALLATION Workshop and the stock group of the item. Each item's stock group can be assigned one of several different methods of inventory costing, such as last cost, fixed or average cost.

For more information on this topic see:

Stock Groups

Purchase Order & Stock Receipting Options

Tax On Receipted Goods

If you take delivery of goods and tax processing is turned off (e.g., the Tax $ field displays N/A) you will be prompted to enter the tax value if applicable. If you enter a tax amount manually, your goods will be costed into stock less the tax amount you specified.

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