Invoice Charges and Settings

Settings

Date

This is the transaction date.

Date Due

This date is calculated automatically but may optionally be changed here. Normally there is no need to change it. It refers to the date when the transaction falls due for payment. For a standard account that is set to calendar month ageing (the standard practice in Australia) this will be set to the first day of the month following the invoice date.

Salesperson

The salesperson code of this transaction if applicable.

Exchange Rate

If a foreign currency customer then the applicable exchange rate is entered here.

Location

If you are operating with multi-location stock you will be given the option to specify from which location/warehouse, stock is to be used.

Department

If you are running in multi-department mode you will be given the option to specify the department the transaction belongs to for sales analysis reporting purposes.

Normally the department and the location are the same, however, if you are operating from a central warehouse location and you will be dispatching stock from a location that is not the same as the one that is responsible for the sale, you would enter the sales department code here. For example, if the sale can be attributed to Department 1, but stock will be issued from Department 2, then you would enter Department 2's code in the Location field and Department 1's code in the Department field.

Taxed

Tick the box to make the transaction taxable, otherwise untick it to make it untaxed.

If this customer is tax exempt or GST free, you can also enter the reason for the GST or tax free status or an appropriate code or number.

Charges

Freight Amount

Enter the freight/shipping amount to add to the invoice total here.

User Charges

Up to 3 user defined charges in addition to freight may be defined in the INSTALLATION Workshop. found under Invoicing - Layby/References (These are useful if you need to record insurance, handling and other special charges as well as the default charge freight.)

References

Order No

The customer order number is entered here if applicable.

Carrier

How the products are to be shipped is entered here if applicable. E.g., courier code or method of dispatch.

References

Up to 3 user defined references may be defined in INSTALLATION Workshop found under Invoicing - Layby/References. Optional fields that can be printed on invoice forms.

Coin Rounding

Enter the coin round up or round down amount here if applicable.

For example, you may wish to enter -.02 to reduce a transaction total from $19.92 to $19.90.

Enter a positive value to round up.

You should only use the Coin Rounding facility for relatively small amounts. CAPITAL does not proportion this amount in order to reduce your tax payable, stock sales reports, etc.

Duty/Excise

The amount of stamp duty and/or excise applied to the transaction. Stamp duty is typically calculated automatically by the Hire Manager for invoices generated by that system. Excise calculations may also be added to the tax management system. For profit calculation purposes stamp duty and excise are treated as costs, in a manner similar to tax or GST.

For more information on Excise, duty and related tax charges consult the topic: Excise & Special Taxes.

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