Hire Manager Items

Hire Manager Component Only

To access the Hire Manager Items screen go into the Hire Manager area and select from the menu Hire Entry|Item Entry. Or you may press Alt-Y as a keyboard short-cut.

The Hire Item Entry screen is made up of the following columns:

If a tick is placed in this column you can later specify to the invoicing service to only bill the marked/selected items.

The H column stands for "on hire" and it display's the line item's current hire status.

Symbol	Meaning
	If the item has been returned a green traffic light symbol appears here.
	When a yellow traffic light symbol appears next to an item it indicates that the item or items are currently on hire.
	The item has been invoiced.

Product Code

The product item code.

Description

The description of the item being hired or sold.

Qty

The quantity being hired or sold out.

Unit (ex)

The unit price ex tax and stamp duty.

Total

The unit price ex tax and stamp duty multiplied by the quantity hired or sold.

Buttons Defined

Add

Assigns a new stock item to this hire job card. Assigned stock is automatically allocated/reserved so as to indicate that it is on hire.

Return

Select this option to return hired goods.

Edit

Edit the currently selected stock item.

Delete

Removes and unallocates the stock item assigned to this job.

Hired goods are returned back into stock. If you have not recovered the goods it is recommended that you write them off using a zero sale value invoice instead.

Details

Press this button to view an activity list for this item. You will also be able to edit the return date here.

Mark

Marked records can be selectively invoiced. Use this command to indicate which records to select. Press the key again to remove the marking.

You can click on the box under the M column to mark an item using your mouse.

Zoom

Moves to the Stock Control System, pointing to the record currently selected.

Hints & Tips

Once one-off sale items have been billed/transferred onto an invoice, the item's colour will change and you will no longer be able to edit or delete it.
CAPITAL maintains an audit log of all hired items for future reference. The audit log is not maintained for non-stock items (products billed without product codes) or for one-off sale items.

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