Hire Manager Installation Settings

Hire Manager Installation Settings (Page 1)

Hire Manager Component Only

Default Hire Card Account

Leave this blank or specify the hire card account code that will be assigned to each hire job card as it is created. This might be a cash or C.O.D. account code, for example. Leave blank if you do not wish to specify a default account.

Hire Job Form

The hire job card form to use when printing hire card details.

Warn If Hire Cards Unpaid

Tick this option if you want CAPITAL to check the allocated invoice list and display a message at the bottom of the screen if the hire card has outstanding unpaid invoices related to it.

Clear Invoiced Charges

Tick if any special charges recorded on the hire job card will be cleared (reset to zero) after invoicing. (This assumes that special charges are only charged once per invoice.) If you wish to apply the entered charges each time an invoice is created, untick this option and the charges will be retained.

CAUTION: You should not select this option if you intend to create bulk/periodic invoices. If the billing process is interrupted and restarted, non-cleared charges will be billed again!

Charge Hire On Return Day

The date of return will be included as a regular hire day and a hire charge will be applied. To prevent charges on the date of return untick this setting.

Stamp Duty

Charge

The stamp duty charge to apply to hire invoices expressed as a percentage.

On All Hire Items

Select this option if you wish to apply the stamp duty charge to all hire items. This option will exclude one off sale items.

On All Items

Select this option to apply stamp duty charges to all items on invoices generated by the Hire Manager. This includes sale and service items and non-stock items.

On No Items

Select this option if you do not wish to apply stamp duty to invoices generated by the Hire Manager.

Apply After Tax

If this option is ticked stamp duty will be calculated after tax or GST is added to the invoice line item total. If this option is unticked, tax or GST is calculated for all applicable charges on hire invoices and then the stamp duty is calculated before tax.

For example, if the invoice total is $100 and the tax rate is 10%, then the invoice total will be $110.

If the Apply After Tax option is unticked, stamp duty is calculated at $100 x the duty rate. If the duty rate was 1.5% then the calculation would be $100 x 1.5% = $1.50 stamp duty.

Otherwise if this option is ticked, stamp duty is calculated on $110 x the duty rate. This would be $110 x 1.5% = $1.65.

User Defined Charges

User defined charges are special fields that hold dollar amounts on hire job cards. They can be used as a simple and affective way of keeping track of common "standard" fees.

Charges left blank (not given a name here) are consolidated under the heading "Other charges" automatically when they appear on invoices.

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