Exporting Accounting Transactions

Caution should be exercised when removing transactions, since you would not normally wish to remove unpaid transactions from your system.

The following procedure ensures that the export process is successful:

Guidelines for Transaction Export

1. Make a back-up of your data before you run export and keep this back-up as an archival record of the state of your system at this time.

CAUTION: If your system gets accidentally powered off during the export procedure it can have dire consequences for the integrity of your accounting records. A back-up is your insurance policy.

2. Perform a Database Maintenance to ensure that CAPITAL's accounting records are in good order BEFORE you export data. Corrupted files may cause the export procedure to fail.

3. If you will be removing supplier or customer transactions, run a Supplier or Customer Account Recalculation check. (Found under Diagnose|Recalculation Utilities on the INSTALLATION Workshop main menu.) Correct any problems, if found, before proceeding.

4. Print an Account Balances Report if you will be removing supplier or customer transactions.

5. Now perform the export. See Transaction Export

6. If you have exported supplier or customer transactions, reprint the Account Balances Report and compare the totals of both reports. If the balance owing is the same, there was no problem with the export. If there is a discrepancy you may have to reload your back-up and examine the account(s) that caused the problem. A discrepancy usually indicates "corrupt" or missing allocation records in one or more accounts.

Irrespective of date, transactions related to unpaid lay-bys are always retained unless Include Opens is ticked.