EFT Remittances

To access this utility go to the Suppliers area and select from the menu Tools|EFT Payments|EFT Remittances.

This utility can be used to generate payment remittances for EFT batches. For information on how to create EFT batches consult the topic Create EFT Payments.

EFT Batch Number

The EFT batch number to base the remittance payments print, email or fax run on.

Account

After selecting an EFT batch number you may further narrow the remittance run to a single account. (This is optional.)

Form

The name of the EFT remittance payment form to use.

Bulk Sending

Electronic Document Exchange Component Only

For more information on CAPITAL's electronic document exchange consult the topic: Electronic Document Exchange Component.

Hard Copy

If this option is ticked , a paper (hard) copy of the remittance may be printed.

If this option is ticked , the remittance may be emailed.

Fax

If this option is ticked , the remittance may be faxed.

Unless you are printing a remittance for a single account, this option will be disabled unless you have compatible fax server software installed and configured to work with CAPITAL Office. For more information see the topic: Faxing.

Dispatch

You may select different ways of sending remittances.

Quickest

If this method is selected, CAPITAL attempts to send the remittance based on the most efficient options available to it. For example, if you have ticked Hard Copy and Email, CAPITAL will attempt to email the remittance to the supplier if an email address is available, otherwise a printed copy will be generated. CAPITAL regards email as most efficient, fax as next most efficient and hard copy printing as least efficient.

Keep in mind that if you have ticked Hard Copy but have not ticked Email, and Fax is also unticked or not available, CAPITAL's only option will be to print all remittances.

Using all output selections

If this method is chosen, CAPITAL generates a remittance for each selected output option. For example, if Hard Copy and Email are ticked, a remittance is printed and also emailed. Although, a remittance will not be emailed if an email address is not available.

User Preferences

Using this method, the supplier's preferred method of receiving a remittance is used. In order to use this method you must add the fields Stateemail and/or Statefax to your supplier account screen using the Screen Builder.

If the Stateemail field exists and it is not blank, the remittance will be emailed to the address contained in this field. Otherwise CAPITAL checks for the existence of the Statefax field. If it exists and it is not blank, the remittance will be faxed to the number contained in this field. If neither condition applies, the remittance is printed.

You must have Fax Server software installed in order to bulk fax remittances. For more information see the topic: Faxing.

The above rules assume that the Hard Copy, Email and Fax options are all ticked . If any output option is unticked, and the relevant field is not blank, the remittance will not be sent. For example, if email is not ticked but the Stateemail field contains an email address, no action is taken. The rules are:

1. Does the Stateemail field exist?

2. If so, is it not blank?

3. If it is not blank, is Email ticked?

If all 3 conditions are true, the remittance is emailed, otherwise no further action is taken.

The system will continue if the Stateemail field does not exist or if it is blank:

1. Does the Statefax field exist?

2. If so, is it not blank?

3. If not blank is Fax ticked?

If all 3 conditions are true, the statement is faxed, otherwise no further action is taken.

The system will continue if the Statefax field does not exist or if it is blank:

1. Is Hard Copy ticked?

If so, the document is printed.

Remittance Dispatch Script

This option will be selected by default if a remittance send script is found. If the script exists, it controls how remittances will be dispatched. For more information see the topic: Send EFT Remittance Hook.

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