Central Billing Concepts

CAPITAL supports central billing or head office billing. This is where you manage a number of "sub" accounts for branches, but enter or receive payment from a central account.

For customers

The central billing account is usually referred to as the "head office" account.

For suppliers

This account is sometimes referred to as the "head office" or central bill account, or the "head office buying group" account.

A central billing account can allocate payments to its own transactions and/or across any of its branches or sub-accounts.

CAPITAL also allows sub-accounts to allocate their own payments as separate transactions. They are not the same as head office payments. You may do this by entering a payment under the sub-account rather than the head office account. Note that as this transaction does not concern the head office, it will not appear on the head office statement. The only situation where you may wish to do this is if a branch is relatively independent and can incur expenses or purchases that the head office will not cover or recognise.

Normal practice is to enter all payments through the central billing account.

If you assign an existing, active, account to a head office account, any existing sub-account entries are still maintained as belonging exclusively to the sub-account. If you wish to allocate credits or payments from the head office to sub-accounts, then those transactions need to be entered from the head office account.

If you wish to assign pre-existing transactions to a new head office account, simply edit the transaction under the Tran tab in the customers or suppliers area, untick Bill Local and re-total it. There is not need to change any other transaction details. CAPITAL will allocate the transaction as now belonging to the head office account.