Cash Management Setup Settings

Activate Cash Management

Tick to to activate the cash management system. CAPITAL will then prompt you for bank account codes where applicable and will allow you to print bank deposit lists. If you wish to track how much money you have in your bank accounts or perform bank reconciliations, this option must be on.

The only reason not to turn this feature on would be if you intend to do all your bank related transaction processing manually. CAPITAL will then skip over prompting you for any information relating to banking, which will simplify operating procedures slightly.

To perform bank reconciliations and maintain accurate bank account balances you must at least be operating the customer and supplier systems with all payments entered into CAPITAL. (For incidentals and one off expenses and purchases you can establish a miscellaneous account under suppliers or enter them directly into the cash management system.)

Cash Sale Deposit Account Code

The bank account in which all cash transactions for the day will be deposited.

If you are depositing cash transactions in more than one account then you should specify an internal account (such as CASHOLD for on-premises cash holdings) and do cash book transfers to move the amounts to their appropriate accounts each day when you do your banking.

You can also specify a default bank account for deposits by assigning a Deposit In bank code to each individual customer cash account.

The cash sale deposit account can be overridden by the payment type deposit account. See your INSTALLATION Workshop Invoice Settings for more information on controlling depositing by payment type.

Default Cash Book Expense Code

The default expense code to apply to a book direct entry. Normally this is your expense code for bank fees. It may be overridden at the time of entry creation.

Default Customer Cash Book Account Code

The default or most commonly used bank account for your organisation for your customer accounts. If you operate many bank accounts it may be preferable to leave this blank in order to force the operator to specify the appropriate account each time.

Specifying this bank code is mandatory if you will be handling C.O.D. transactions. Any C.O.D. payments recorded on transactions during invoicing are automatically assigned to the default bank account.

Default Supplier Cash Book Account Code

The default or most commonly used bank account for your organisation for your supplier accounts, if applicable.

New bank accounts are created and managed inside the CAPITAL Cash Manager.

BANKING & Deposit Settings

Automatically Mark for Deposit

If this option is ticked CAPITAL will mark new transactions placed in the cash book for inclusion on the next printed bank deposit list. Inappropriate transactions such as bank transfers, direct deposits, etc., are always excluded, regardless of this setting.

If you wish to manually mark off the transactions to include on a bank deposit list, untick this option.

Note: If you wish to set-up or change payment methods, such as the credit card types you accept, see the Invoicing Setup section.

Mark for deposit within days

Specify the maximum number of days from the system date (log in date) that transactions will be marked for deposit. This applies to automatic marking only.

For example, if you specify 3, then any transaction older than 3 days (based on the current date) will not be marked for deposit if it is added to the system or edited. This option is only applicable if you intend to print bank deposit list reports.

Note: Entering zero (0) will disable this range check.

Bank Deposit List Cheques per Page

Some banks request that only a certain number of cheques appear per page on a bank deposit list. You can specify the limit here if this applies to your bank. If you don't want a limit per page (the normal setting) enter zero (0) for the maximum that CAPITAL can fit per page.

Bank Deposit Credit Cards per Page

Some banks request that only a certain number of credit card details appear per page on a bank deposit list. You can specify the limit here if this applies to your bank. If you don't want a limit per page (the normal setting) enter zero (0) for the maximum that CAPITAL can fit per page.