Cash Management Reconciliation Mode

This facility allows you to list your cash book transactions in the order in which they correspond to your bank statement.

The top of the window contains the following fields:

Account No

The account number of the account.

To view the account name and account code click the Transactions Tab Click the Bank Statement Tab to return to viewing the current Bank Statement.

Statement Starts

The statement starting date. This can be changed by clicking on Reconcile on the menu bar and selecting Bank Statement Properties.

Statement Ends

The last date appearing on the statement. This can be changed clicking on Reconcile on the menu bar and selecting Bank Statement Properties.

Statement Page No

The current statement page number. If you wish to reconcile a different statement page,by clicking on Reconcile on the menu bar and select Bank Statement Properties.

Statement Start Balance

This is the opening balance according to your bank statement. It will be calculated for you based on the value of your last statement but you can override it if necessary by clicking on Reconcile on the menu bar and select Bank Statement Properties.

Statement End Balance

The final balance of the statement as of the end of the selected statement page. This can be changed clicking on Reconcile on the menu bar and selecting Bank Statement Properties.

Out of Balance Amount

This is the difference between the starting and ending balances of your bank statement and the total value of the transactions that appear in your statement window. When the Out of Balance amount is zero the total value of the transactions on your bank statement and your computer screen correspond.

Reconciled Balance

This is the current balance of all the transactions you have specified for inclusion in the bank statement window. Your objective is to make this match the final balance of the bank statement you are reconciling. The out of balance amount is the degree to which the two balances do not agree.

Commands available while in bank statement

Edit

Edit or view the details of the highlighted transaction

Find

Find a transaction or limit the displayed list of transactions to a user selected group (filter view). You are automatically returned to Transaction List View if you use this option. To use a different view just click on Find again and reselect To return to the Bank Statement click on the Bank Statement Tab.

Reconcile

Click on this to unreconcile a transaction from the Bank Statement.

Print a cheque or receipt.

Delete

Deletes the highlighted transaction from the cash book.

Consolidate

Allows you to consolidate unconsolidated entries onto a single statement line, or split consolidated entries. For more information see Cash Management Consolidated Entries

Move

Allows you to swap positions of transactions on the Bank Statement. Click on the Move button and this will place you in "move mode" and place the word "move" at the bottom of the screen. Select the first transaction you wish to move (swap with) by double clicking on it. Then reposition that item by double clicking on the transaction you want to swap with the first transaction. The transaction's position will be swapped with the currently highlighted transaction.

If you just want to position a transaction in a specific location on the bank statement then ensure that the highlight bar is in that position before you reconcile the transaction to the bank statement. For example if you have just swapped a transaction and the highlight bar is in the middle of the bank statement then place it at the bottom of the list before going to transactions to reconcile more items. This will ensure that the additional items appear in order at the bottom of the bank statement.

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