Cash Management Entry Details

Refer to Cash Management Transaction Entry for details to be entered prior to this window.

This window allows you to enter the financial details of your cash book entry. You may have as much detail as you wish, consisting of:

T

The detailed transaction line type.

Recurring Transactions and Short-Cuts do not support customer or supplier payment types.

Expense/ GL Code

If you have specified a Direct Entry line type you will be prompted to enter the expense or general ledger code that should be assigned to the entry.

You cannot normally assign another bank account. If you wish to move money from one bank to another use the Transaction Transfer facility instead.

Account

If you have specified a customer or supplier line type you will be prompted to enter the customer or supplier account code.

If you will be assigning the entry to an account you will also be prompted to optionally allocate the amount to any unpaid transactions belonging to that account. Early settlement discounts will also be taken into consideration.

In order to prevent likely input mistakes, CAPITAL will NOT allow you more than one customer (C) line type and one supplier (S) line type with the same cash book transaction, there can be numerous (D) line types.

For more information see: Cash Management Cross-Account Payments

Description

This is usually filled in for you automatically and is the description of the expense or general ledger code used, or the customer or supplier account name. If you have specified a Text/Comment line entry you may enter narration information of up to 40 characters. If your comment line cannot fit into the viewable area the system will scroll your text to the left automatically.

Depart

If you have activated the CAPITAL multi-departments mode you will be prompted to enter the department code here.

Amount

The amount to assign to this line entry. Enter a positive amount if you want to increase your bank balance or enter a negative amount if you want to decrease it.

Settlement Discount

This will only be accessible if discount applies to the customer or supplier. It will default to the percentage set against the customer or supplier account but can be edited here.

Discount No

This will only be accessible if discount applies to the customer or supplier. It will default to the next discount number but can be edited here.

If you have selected customer or supplier you will click on the Payment button. The payment allocations screen will appear with a list of outstanding invoices relating to that customer or supplier. Allocate the amount to the relevant invoices and click on the Total button. You will be returned to the Cash Management transaction allocation screen.

All your line entry amounts must add up to the To Allocate amount at the top of the screen before the transaction can be saved. If they do not add up, edit them until they do. If you have entered a detailed transaction and then realise that the To Allocate balance is wrong, it is sometimes easier to save the incorrect balance and then immediately edit the transaction and re-input the correct balance. You will then be returned to this input screen.

Click on the Total button to save the transaction. You will only be able to total the transaction if you have balanced it. The Allocated So Far total must equal your To Allocate total.

Click on the Leave button if you wish to cancel saving the transaction. If this option is selected your entry work for the current transaction will be discarded.

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Related Topics:

Cash Management Concepts

Cash Management Transaction Entry