Bank Deposit List

Bank Deposit List (#501)

To access this report select from the main menu Section|Reports... and click on Cash Management.

Lists all cheques to be deposited in your bank account as well as other deposits such as cash and credit cards.

Bank Account

The bank account you require the report for.

Reprint Deposit

If you wish to re-print a previous bank deposit list, click on and select the deposit from the list. The date of the deposit and the deposit number for that day is listed. For example, 04/04/01 02 means the 4th of April 2001, 2nd deposit run for that day.

Date of Deposit

The actual date of banking you wish to appear on the deposit list report.

Include

New Entries

This option does not apply to new bank deposit lists. If you are reprinting a bank deposit list you can choose to have any new entries marked as "not yet deposited" to be incorporated in the re-print.

CAPITAL determines whether an entry has appeared on a previous bank deposit list by checking if the Deposit Date of the transaction is not empty. (When a bank deposit list is printed, the Deposit Date is automatically assigned to each transaction printed.)

If you are re-printing a previous bank deposit list and this option is ticked then CAPITAL will add any transactions not yet printed to the re-printed list. This is useful, for example, when you have printed the bank deposit list, then realise you need to add further transactions and print the list again.

Reference

Tick to include the Reference of the cheque payment on the report if your bank requires this. This information will appear in the 'Cheque Details' column.

If you include this option, the bank deposit list will print using a smaller font size.

Customer Account

Tick to optionally include the customer account code for transactions raised through the customers area. This code will remain blank for other types of transactions.

Itemise Credit Cards

Tick to include an itemised list of credit card vouchers that will be deposited with the banking list.

This information will appear on a separate page. If you have not activated Prompt Credit Card Details in INSTALLATION Workshop under Install|Cash Management |Payment Methods, you will not be prompted for this question.

For more information on prompting for credit card details consult the topic: Payment Methods.

You can control the number of itemised entries that appear on each page by setting the Bank Deposit Credit Cards Per Page setting in INSTALLATION Workshop under Install|Cash Management|Payment Methods. (Some banks may require that only a certain number of entries appear per page.)

For more information on setting credit card listings per page see: Payment Methods.

Only transactions that are marked as cash type, credit card type or cheque type via Record Payment Types in INSTALLATION Workshop will be listed on this report. Transactions marked "other" (such as direct deposits) are automatically excluded. It is assumed that these types of transactions have been directly deposited.

For more information on defining payment types see: Payment Methods.

Selective Control Over Bank Deposits

You can selectively control which transactions will appear on the current bank deposit list by marking or unmarking them in the Cash Manager. When a tick appears in thecolumn in the Cash Manager on-screen transaction list, then that transaction will appear automatically on the next new bank deposit list printed.

If you are re-printing a previous bank deposit list and the Include New Entries option is selected, CAPITAL will add these entries to the re-printed deposit list.

CAPITAL automatically marks transactions that have not yet been deposited for inclusion on the next bank deposit list. You can disable this behaviour in INSTALLATION Workshop under Install|Cash Management|Cash Books. If automatic marking of new transactions is disabled, you will have to go into the Cash Manager and mark the transactions you wish to include on a bank deposit list, each time you wish to print a new list.

For more information on marking transactions in the Cash Manager for inclusion on the bank deposit list, see: Cash Management Transactions.

For more information on setting automatic marking of new transactions see: Cash Book Settings.

Hints & Tips

Before printing a bank deposit list for a particular bank it is always a good idea to go into the Cash Manager and review the new deposits in the applicable cash book.

Transactions marked for inclusion on the next bank deposit list have a tick next to them in thecolumn. Unmark any transactions that you do not intend to deposit. This would be necessary if you have, for example, edited payments entered on a previous day to correct an entry error. When the transaction is retotalled, it is re-marked for inclusion on the next bank deposit list. Sometimes you will not want this to occur, especially if the change you have made does not affect your banking.

If cheque entries are not appearing on this report or other types of cash takings are being excluded, you may need to adjust the settings in INSTALLATION Workshop under Cash Management Payment Types. See above for more details.

If one or more transactions incorrectly appear on the bank deposit list, you can exclude them. To do this:

Go into the Cash Manager and locate the transaction or transactions.
Highlight each transaction and untick the transaction in thecolumn.
The tick appearing in thecolumn next to the transaction will disappear. The transaction will now be excluded from further bank deposits.

If you never want a transaction to appear on a bank deposit list assign it a Deposited On date (via the Cash Manager) and make sure that it has been unticked.

Previewing The Bank Deposit List

If you want to preview a bank deposit list in order to check it on screen before "committing" it, press the Preview button when printing the report. You can print preview the report on screen as many times as you wish. Once you select Preview, you remain in preview mode, even if you then print the report. No changes will be made to the status of your transactions in your cash book. When you are ready to have the system mark your transactions as deposited, re-run the report and press the Print button instead of the Preview button.

Once the report has been sent to your printer (or a file), to re-print the report you must select the deposit list again by selecting on the Reprint Deposit field. The last deposit list you printed will appear at the top of the list.

See Cash Management Common Questions for trouble shooting issues relating to this report.

Using The Reprint Deposit Feature

The purpose of this function is to provide a convenient reprint facility when additions to a deposit list have to be made or a recent deposit re-printed/checked. It should NOT be used for the purpose of generating a bank deposit list "audit trail." This is because editing or removing payment transactions after a deposit list is printed will prevent the original deposit list from being accurately re-printed.

If there are errors on your bank deposit list, you should re-mark the transactions you wish to deposit in the Cash Manager and print a new deposit list, rather than try to use the re-print facility.
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