Account Types

The account "type" is normally defined on the 2nd page of either a customer or supplier account.

Standard

These are regular, or normal external accounts. This is the default account type supported by CAPITAL.

Cash

Cash accounts are for handling prepaid or immediately paid transactions. Any transaction entered under a cash account is both an "invoice" and a "payment" of that invoice. In affect, a "cash sale". Most retail style companies usually establish one (or more) cash accounts in their systems to handle over-the-counter transactions.

Plastic

Almost identical to cash accounts, except "plastic" or "credit card" accounts examine the credit limit field when processing transactions and warn if the current transaction exceeds that limit. The credit limit in affect becomes the card's "floor limit".

Internal

Internal accounts or departments are used as part of CAPITAL's multi-location stock control system, as means of dividing transaction groupings into cost centres, and as "internal" or budget accounts. Transactions directly assigned to an internal account do not affect the general ledger and are used primarily for internal reference purposes. For example, one department within an organisation "billing" another.

While internal transactions do not affect the general ledger, any stock activity associated with that transaction will.

Regular

CAPITAL reports default to include all "Regular" accounts. Regular accounts are the combination of standard and cash sale accounts.

As the suppliers accounting system does not support cash accounts, regular accounts are exactly the same as standard accounts when supplier reports are produced.